¶¡ÏãÔ°AV

ENSC AUTO GRAD CHECK

The 'Automated Grad Check' tool can help with checking your current progress towards meeting your degree requirements, as well as offers the option to check 'accredited units' and/or whether you're eligible to take capstone.  

*This version is intended for students who started in ¶¡ÏãÔ°AV engineering Fall 2013 or later.  Students who started in engineering prior to this date should connect with an advisor.

NO OPTION ADVISING

For students have yet to declare an option:

If you intend to enroll in a 300/400 level ENSC course (without an option declared yet):

1. Check the FAS advising website to see up-to-date information about virtual drop-in or booked advising zoom sessions.
2. Complete the No Option Form (below).
3. Meet a FAS advisor virtually for an advising appointment.
4. Enroll in courses on your enrollment date.

Support resources: (Declaring Option):

• Study Plan Template

DECLARING YOUR ENGINEERING OPTION

Students who entered the program Fall 2013 and later: To be eligible to enrol in upper division engineering courses (i.e. any 300 or higher level courses), students must have declared their option.

Students who entered the program in Summer 2013 and earlier: Engineering students based at the Burnaby campus must declare their options before their fourth semester.

Students who have not declared their option may also be unable to register in courses that are specific to certain options. Further down the line, they may also run into complications with the grad check process. 

Engineering Physics is honours only option which require a minimum CGPA of 3.0 to enroll and for graduation. 

Please check your Advising Transcript on to see if your option is already on the system.

TIME CONFLICT REQUEST

In your appeal, indicate which two courses are in conflict as well as your plan for how you intend to keep up with the work in both courses. This form will be sent to the instructors of both courses and both instructors have to approve the request. If your request is considered viable, you will be sent an agreement asking you to take full responsibility for the impact of the overlap. Instructors are unlikely to move tests/exams as a result of time conflicts.

You will be notified via email of the outcome of your request.

COURSE SUBSTITUTION REQUEST

Students must submit this form to request a course substitution. For this waiver request attach a course outline, detailed course syllabus (which shows the number of credits the course provided), the grade obtained ,and the date the course was completed that you believe is a suitable substitute for the ¶¡ÏãÔ°AV course requirement. Appeals cannot be combined for multiple courses (e.g. if requesting waivers for two courses, two separate forms must be submitted).

You will be notified via email of the outcome of your request.

PREQUISITE WAIVER REQUEST

All prerequisite courses must be successfully completed (minimum grade of C-) in advance of the subsequent course, unless it is listed as a co-requisite. The one exception being if the student has obtained the knowledge of the prerequisite course in a formal setting (for example, a course taken elsewhere, or during a co-op placement). In such instances, strong evidence must be submitted along with the appeal for formal evaluation. Pre-requisite waivers will not be considered where students have no formal background in the course material.  

Student must complete this form for the consideration of both the course instructor and the UCC Chair. UCC approval must be obtained prior to registration. You will be notified of the decision by email.

CO-OP APPEAL

Students must submit this form to take a course while on co-op. For this appeal, you need to attach written approval from your company supervisor. This form will be sent to the course instructor. If your request is considered viable, you will be sent an agreement asking you to take full responsibility for the impact of the overlap. Instructors are unlikely to move tests/exams as a result of time conflicts. We discourage ENSC students from taking an academic course while on Co-op unless it is a pre-requisite for a course you plan to take once you have completed the Co-op work term. If you do decide to take a course during your Co-op work term, no more than ONE course is allowed.

COURSE DUPLICATION APPEAL

Students wishing to repeat a course, either third attempt, or a repeat in excess of five, must complete and submit this online form. 

ENSC 2.4 CGPA Waiver

Students wishing to self-enroll into 3XX and 4XX ENSC courses with a CGPA below 2.4 must complete and submit this form.

We recommend submitting this form early to avoid delay for enrollment.

ALL OTHER APPEALS

This form should be used only for appeals that do not fit in the other forms mentioned on this page.

Students wishing to request for exception to existing ¶¡ÏãÔ°AV policy and program requirements for ENSC should submit the ENSC Appeal Form, such as:

• Non-ENSC students requesting to take ENSC courses 
• ENSC undergraduate students requesting to take graduate courses
• Course audit
• Grade appeal

You will be notified via email of the outcome of your request.

GRADUATE COURSES & COURSE AUDIT

In addition to the ENSC Appeal form, ENSC students who want to take graduate courses will need to submit course add form; ENSC students who want to audit an undergraduate course should submit the course change applciation form.

For course audit, see the ¶¡ÏãÔ°AV policy here. 

These forms should be submitted along with the ENSC Appeal form and attached as "additional documentaion".

GRADE DEFERAL

Students wishing to defer a final grade in their course must contact their instructor, no later than 24 hours after the final exam, and request that the instructor fill out a Change of Grade form. The completed form, once signed by the instructor, should be given to the Undergraduate Program Assistant.