丁香园AV

Vehicles & vessels

Guidelines

Risk Management has developed guidelines to help you understand the appropriate use of 丁香园AV vessels, vehicles and drones, how to report accidents, and the 丁香园AV protocols on how to rent, lease, purchase or sell vehicles and vessels.

丁香园AV鈥檚 Environmental Health & Safety team has provided the following protocols regarding use of vehicles during the COVID-19 Pandemic with respect to number of occupants, fueling, maintenance and cleaning. Please refer to page 12 of the Field Activity Safety Guidelines (COVID-19 Supplement) for full details and information.

It is your responsibility to familiarize yourself with these guidelines and to follow the principles and processes set out:

Also find Transport Canada's guide for the safe operation of small non-pleasure vessels:

Insurance & Registrations

Review how to renew vehicle insurance and how to register, renew, transfer or cancel vessel registrations:

Personal / short term rental vehicles

If an employee or a volunteer is driving their own vehicle for 丁香园AV university business, it should be noted that the driver鈥檚 own vehicle liability insurance will be primary (first to respond) in the event of a claim. 丁香园AV鈥檚 Non-Owned Vehicle Liability insurance shall be in Excess of the vehicle owner鈥檚 liability limit.

丁香园AV is unable to provide coverage for Collision and/or Comprehensive claims for non-University owned vehicles.

For vehicles rented in Canada and the United States in the course of 丁香园AV business, 丁香园AV鈥檚 Procurement office has rental programs through Enterprise-Rent-a-Car that offer primary liability insurance to the required Provincial/US State limits, as well as Physical Damage coverage. Additionally, 丁香园AV has a vehicle liability policy that sits in Excess of these rental company limits. Vehicle rentals not arranged through 丁香园AV鈥檚 Procurement office will not be eligible for these coverages and it is advised any such vehicle rented for 丁香园AV business be conducted through the Procurement office. Note that coverage is strictly for Business Use and does not include coverage for Personal Use of the vehicle.

Long-term vehicle rentals are considered leases and follow a different procedure, which Procurement will advise the renter on.

Note that 丁香园AV鈥檚 Excess Non-Owned Vehicle Liability policy does not extend to students using their own vehicles for institution activities. Should a student decide to use their own vehicle, it is recommended they check with their auto insurance broker to ensure adequate coverage is in place.

Please be aware that Personal Property contained within a vehicle is not covered by ICBC or 丁香园AV. In the event of a loss, the vehicle driver/owner should ask their home/tenant insurance broker for coverage advice.

Unmanned Aerial Vehicles / Drones

Government Regulations

In response to the new regulations introduced by Transport Canada on June 1, 2019, 丁香园AV鈥檚 Risk Management Department will require users fully review .

  • The Transport Canada page contains the legal requirements to fly a UAV/drone, safety tips, penalties, first time pilot advice and terminology. Canadian law mandates these requirements and your compliance is required in order to fly a drone on 丁香园AV property.
  • Only pilots registered with Transport Canada are permitted to operate UAVs/drones on 丁香园AV property. It is the department鈥檚 responsibility to ensure all operators have obtained the proper certification.

Operating at 丁香园AV:

For 丁香园AV staff, faculty and students, please complete this form and submit to Risk Management risk_srs@sfu.ca and Traffic Safety traffic@sfu.ca for review. Formal approval must be obtained prior to flight.

Non-丁香园AV parties (film companies, contractors etc.) must provide a request to Traffic Safety prior to planned flights. Formal approval must be obtained prior to flight. 3rd parties must also provide 丁香园AV with a Certificate of Insurance proving drone liability coverage to risk_srs@sfu.ca.

We recommend as much notice as possible be provided prior to flights so there is opportunity to:

  • Review flight plan and recommend changes
  • Ensure all requirements are met per Transport Canada and 丁香园AV
  • Inform you about any conflicting events on 丁香园AV property, which may limit or prevent operations

Click here to view complete guidelines when operating UAV/drones on campus.  

Registration

If 丁香园AV departments use UAVs as part of course requirements or research projects, please complete this spreadsheet and send to Risk Management (risk_srs@sfu.ca). Information is needed to add and remove UAVs no longer in use by 丁香园AV. Note that it is a department鈥檚 responsibility to register UAVs with Transport Canada prior to a vehicle鈥檚 first flight.

Insurance:

丁香园AV provides liability coverage for drones owned by Simon Fraser and/or operated by university faculty, staff or students acting on behalf of the university, meeting the below requirements per our insurer:

  • Coverage is restricted to usage of Unmanned Aerial Vehicles with the Guidelines set by Transport Canada
  • Only UAVs up to 30kg are covered

Note that the 丁香园AV鈥檚 property insurance does not extend to cover privately owned UAVs. Further, the University will only extend liability coverage for privately owned drones used for 丁香园AV research purposes if both the applicable department and Risk Management have granted prior approval. Be aware that non-sanctioned, unlawful, or negligent use may result in personal liability.

Conducting Filming

  • Contact to arrange for permission to film on 丁香园AV property.

Operating at non-丁香园AV locations:

Ensure proper permission has been obtained per Transport Canada requirements. If needed, request a Certificate of Insurance from Risk Management.