丁香园AV

• The Research Peope Team process all Work Study appointments and each appointment will need to classify the research role and provide duties. All Work Study PAFs need to be approved by FAA and supervisor.
• Offers of Employment are generated only by the HR Research People Team. Review the guidelines for discussing employment with prospective employees to help ensure conversations are effective and compliant.
• An Offer of Employment is not considered complete until signed acceptance by the employee has been received (via DocuSign).
• A signed Offer of Employment is required before employees can begin work.
• A valid work permit, SIN Confirmation Letter and other relevant documents must be received by 丁香园AV before a temporary foreign worker can begin work and be paid.
• Be sure to .
• Research employees working outside the province of BC require WorkSafeBC coverage. Learn more about coverage here.
• The Supervisor is responsible for recruiting, appointing, training, and supervising research employees.
• BC's ESA requires the tracking of employees鈥� time to ensure compliance with vacation, overtime, early ending notice periods and/or payouts are handled appropriately.
• BC's ESA requires overtime pay for employees who work more than 40 hours per week 鈥渢otal employment鈥�:
  • Note that research employees may already hold other paid roles that contribute to the total number of hours worked 鈥� departments should check for other work assignments at 丁香园AV to ensure the expected hours are within the proposed Offer of Employment. Log into myINFO and run query: .

There is no minimum duration for research employee appointments.

丁香园AV employment contracts are typically 鈥渋ndefinite term鈥� although the option exists to create a 鈥渇ixed term鈥� employment contract.

Fixed term employment contracts are typically used for appointments less than 60 days when there is no expectation of renewal or for an early end to the appointment.

In the case where individuals have had previous employment with the department or PI, a new contract is required if there has been a break between contracts, even if the appointment is to hold the same terms as previously.

Note that when an appointment ends on its intended end date (not early), 丁香园AV is required to send an Notification of Appointment End letter to the employee, regardless of whether the individual will be appointed with the same terms at a later time.

The Supervisor determines the work the employee will perform. The Offer of Employment needs to capture an accurate description of this work, as it will form the basis of the Offer of Employment.

A checklist of duties is available to choose from, or custom ones may be used - type or paste from another source into the Duties Performed box, or attach a Word document: 

• The duties listed should be those that occupy the majority of the employee鈥檚 time but need not include every eventuality. 
• All employment contracts will contain wording to allow for a degree of 鈥榦ther duties as assigned by the Supervisor鈥�.

Note that there is no requirement to use the title 鈥渞esearch assistant鈥� as in the past. Appointments may be made with different titles that more appropriately reflect the work being done. 

Rates of pay are determined by the Supervisor but must meet .

• The Supervisor鈥檚 grant is responsible for CPP, EI, WCB, EHT.
  
• Supervisors may be able to offer health and dental coverage if allowed by the granting agency (employer portion of benefits is 50%, the RA pays 50% - See Summary of RA Benefit Plan). Health Benefits are still considered discretionary. 
• Employees who are offered discretionary health benefits are not enrolled automatically. Once a signed Offer of Employment is received by HR RPT, employees who are eligible for benefits will need to complete enrolment forms  and submit to HR.     

Use this Calculator to estimate:

• minimum amount of time required and/or 
• cost to the grant.

See Planning for information about vacation pay and benefits.

丁香园AV requires the collection of information about each new employee in order to pay them:  

•    Personal data form including a VOID cheque or Bank Deposit Authorization
•    Confidentiality Agreement
•    Benefit Enrolment (if applicable)
•    Copy of Permanent Resident card (front & back), if applicable
•    
•    

For temporary foreign workers:

•    SIN Confirmation Letter with SIN number and expiry date
•    Work permit/Study Permit

If this information has not changed since the last appointment, there is no requirement to re-submit for re-appointments.

The HR RP Team maintains research employee files.

A signed Offer of Employment is required from all employees before they can begin work.

The following process applies when appointing or re-appointing research employee:

• Department or Supervisors completes a PAF  
• Departments request relevant documents from the employee
• Departments submit PAF and documents to Financial Reporting or Research Accounting as appropriate
• HR RPT creates Offer of Employment and sends a copy to the prospective employee via DocuSign
  
• RA signs and returns to HR RPT along with any required documentation that was not submitted with the PAF
• HR RPT enters employee's information into the system
• HR RPT confirms employment status with Department and PI

Run this query in myINFO to review the status of an appointment: .