Ready to Defend?
It is recommended that every student start the writing process early, and:
1. Use the provided by the library
2. Use the provided by the library
3. with the Assistant for Theses, for help with thesis formatting and submission questions
4. After your defence, follow the instructions to by the
There is more information in the Completing + Graduation section at the Graduate Studies webpage. For all Masters students, they also include information about thesis guidelines (use of a proofreader, postponement of publiction, and thesis corrections), and preparing for the oral examination.
Graduate Studies estimates 6-8 months for writing and completing edits prior to booking your defence. When your defense draft is approved by your supervisor and committee members, then the defence booking process begins.
PHD DEFENCES ARE NOT PERMITTED THE FIRST WEEK OF JANUARY
Booking Your Defence
This information and your thesis draft (in PDF form) should be submitted no later than 7-8 weeks before the proposed defence date. The Graduate Studies deadline for final submission of defence paperwork is 6 weeks prior. It can take a week to secure a defence chair, and obtain all required signatures.
For doctoral defences, Graduate Studies will distribute the thesis draft and additional information to the examining committee, and request the examiner's report from the external examiner. Neither the student nor supervisor should distribute the thesis to the examining committee.
Information needed to book a defence (7-8 weeks before defence)
- Student name
- Student email
- Thesis title
- Thesis abstract
- Proposed defence date and time
- Has this date and time been confirmed with the entire defence committee by your supervisor, including the examiners?
- Type of defence (Hybrid Defence Info for the Department of Archaeology):
- In person (all members present with no remote connection needed)
- Fully hybrid (committee and audience split between online and in person)
- Partially hybrid (supervisor, student, and chair in-person, examiner online)
- Fully online (all members are connecting remotely with no room booking needed)
- Examiner's name and email address - Student cannot select the Examiner and External Examiner and should not have any contact with the Examiner and External Examiner.
(If the Examiner is not from 丁香园AV, a 2-page bio is required, as well as their phone and email contact.) - External Examiner's name and email address
(If the External Examiner is not from 丁香园AV, a 2-page bio is required, as well as their phone and email contact.) - List your committee members, including their current email addresses
- Attach a copy of your Academic Progress Report (APR). If any requirements are displaying 鈥淣ot Satisfied鈥�, contact the Graduate Assistant as soon as possible.
- Confirm and attach any (Thesis Resources link) or animal care approvals (if required) (Animal Care has an Animal Care Protocol Approval Form - For Thesis Submission form available on their website.)
Once they receive this information, your Graduate Program Assistant will prepare the required forms, source a chair if the Graduate Program Chair is not available, and track down signatures. This information should be provided as early as possible, as sometimes it's difficult to track people down for signatures.
For doctoral defences, Graduate Studies will distribute the thesis draft and additional information to the examining committee, and request the examiner's report from the external examiner. Neither the student nor supervisor should distribute the thesis to the examining committee.