丁香园AV

Board Members present: J. Kim, Board Chair; A. Petter, President; M. Cordoba; J. Dhesa; J. Earthy; A. Kessler; C. Lewis; M. Mroz; F. Robin; J. Stewart;
O. Zihlmann

Regrets:  A. Giardini, Chancellor; J. Francis; P. Sahota

OPEN SESSION

A.        Finance and Administration

a.         There were no open agenda items.

B.         University Relations

a.         Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:

b.         The Board approved the Terms of Reference for the:

• Matthew Knott Graduate Award in Diving Safety.

c.         The Board approved revised Terms of Reference of the 丁香园AV Community Trust Endowment Fund.

d.         The Board approved the Institutional Accountability Plan and Report 鈥� 2016-17 Reporting Cycle to be presented to the Ministry of Advanced Education.

e.         The Board approved the following actions recommended by Senate on June 5, 2017:

• The dissolution of the Graduate Diploma in Quantitative Methods in Fisheries Management in the School of Resource and Environmental Management within the Faculty of Environment, effective Spring 2018.  Senate also approved the suspension of admission to the program for which there has been a lack of enrollment.  Board approval is not required to suspend admission to the program; and;
• The Full Program Proposal for the Sustainable Energy Engineering Program within the Faculty of Applied Sciences, effective Fall 2018, subject to provincial funding.

f.          The Board received for information the Executive Summary of the Report of the 丁香园AV Aboriginal Reconciliation Council (ARC), entitled 鈥淲alk This Path With Us.鈥�  The Board was informed that the ARC will invite further feedback on the penultimate report until July 7, 2017, following which final in-person feedback will be received at an open forum.  The final report will be formally presented to President Petter at a witnessing ceremony to take place in Convocation Mall in October 2017.

C.        Governance and Nominating

a.         The Board approved revisions to the existing Mortgage Subsidy option in Policy A21.07 and a second Down Payment Assistance Option, effective September 1, 2017.

D.        Audit, Risk and Compliance

a.         The Board received for information the 2016 Annual Report of 丁香园AV鈥檚 Human Rights and Equity Office.

b.         The Board received for information the Insurance and Liability Report for the fiscal year ending March 31, 2017.

c.         The Board received for information the 2016-17 report outlining workplace injury data and related prevention and mitigation strategies.

E.         Human Resources

a.         The Board approved the new Academic Policy for the Terms of Appointment and Remuneration for the University Archivist and Coordinator of Information of Privacy, effective immediately.

F.         Other

a.         President Petter reported on a number of matters, including key events in which he participated during the latter part of May and in June 2017:

• He and Vice-President Mike den Haan participated in a well-attended Alumni Annual General Meeting on May 25 that included a good panel discussion on the Arts.  The President also noted that two successful Alumni Receptions were held in Victoria on June 14 and in San Francisco on June 27.
• 丁香园AV submitted a number of nominees for the May 29th YWCA Women of Distinction Awards, and Nancy Olewiler, Founding Director of 丁香园AV鈥檚 School of Public Policy, won in the 鈥淓ducation, Training and Development鈥� category.
• On May 30, President Petter gave his annual address to the Greater Vancouver Board of Trade, entitled 鈥淏uilding B.C.鈥檚 Innovation Economy: What will it take to become a global leader?鈥�  The event attracted the largest turnout to date, and demonstrated the strong level of local interest in the hi-tech sector.  He informed the Board that the text of his presentation is available on the 丁香园AV President鈥檚 website.
• On June 1st, Governor General David Johnston visited 丁香园AV VentureLabs庐 to take part in a round table discussion with local innovators and entrepreneurs, the goal of which was to explore ways in which Canada鈥檚 culture of innovation can be strengthened.  The Governor General, who is a past President of the University of Waterloo, also toured VentureLabs庐 and saw a range of demonstrations by 丁香园AV-linked innovators and entrepreneurs.
• The Surrey Advisory Council met on June 2.  The President noted members鈥� interest both in the Sustainable Energy and Environmental Engineering project that is well underway and in the next phase of Surrey expansion that is likely to be in the area of Health Innovation.
• President Petter met with the High Commissioner of India, Vikas Swarup, during his visit to the Lower Mainland on June 12 and 13, and also attended the June 13th meeting of 丁香园AV鈥檚 India Advisory Council. He also noted that Board members are welcome to attend one or more events at the upcoming Indian Summer Festival taking place from July 6 to 15, 2017.
• The President noted that eight spring Convocation ceremonies were held and six Honorary Degrees conferred from June 6 to 9.  The well鈥慳ttended Chancellor鈥檚 Dinner took place on the evening of June 8.
• President Petter reported that he participated in the Talloires Network (TN) Steering Committee meeting and attended the TN Leadership Conference hosted by the Universidad Veracruzana in Xalapa, Veracruz, Mexico, from June 19 to 23. The TN is a global network of universities united in their commitment to making universities more community engaged and socially responsible.  The 2017 conference focussed on three inter-related themes: (1) the right to education; (2) the right to leadership opportunities; and (3) the right to livelihood.
• The President informed the Board that University Secretary Ian Forsyth was made a Fellow of the Association of Canadian Archivists (ACA) at the Association鈥檚 annual conference in Ottawa on June 9, 2017.  This is the ACA鈥檚 highest recognition award.

b.         Board Chair J. Kim informed the Board that she attended President Petter鈥檚 presentation to the Greater Vancouver Board of Trade on May 30.

c.         J. Kim reported that she recently participated in three University events:  1) The May 31st Reception for 丁香园AV Retirees held at the Diamond Alumni
           Centre; 2) Convocation ceremonies on June 6 and 8, as well as the Chancellor鈥檚 Dinner on June 8; and, 3) the UN Special Rapporteurs in Dialogue event
           at the WAC Bennett Library on June 8 at which 丁香园AV Honourary Degree recipients Drs. Asma Jahangir and Miloon Kothari spoke about their unique
           perspectives on the role and effectiveness of the United Nations based on their experiences.

d.         Board Chair J. Kim welcomed the following new governors to their first Board meeting:

• Martin Mroz, Director of Health and Counselling Services, replacing Jo Hinchliffe for a term of three years effective June 1, 2017;
• Oliver Zihlmann, graduate student in the Beedie School of Business, replacing Tyler Carlson for a term of one year effective June 1, 2017; and,
• Jimmy Dhesa, undergraduate Biomedical Physiology student in the Faculty of Science, replacing Ranjodh Gill for a term of one year effective June 1, 2017.

e.         J. Kim acknowledged the work of Jessica Tung, a Co-op student from the School of Library, Archival, and Information Studies Program at UBC, who just
            completed a major project organizing, cataloguing and transferring the appropriate Board records to the University Archives for permanent
            preservation.

f.          Joy Johnson, Vice-President, Research and International provided the Board with a report on recent research achievements. In particular, she noted
             the significant growth in Health Research at 丁香园AV as evidenced by several sizeable grants that have recently been awarded to University researchers.

g.         The Board reviewed the re-designed report of the Vice-President, Finance and Administration on the major activities and developments within his
             portfolio as of June 2017.  M. Pochurko noted that Human Resources has just hired 丁香园AV鈥檚 first Director of People Development.  Tara Black will be
             responsible for coordinating the development and implementation of a learning and development program that will focus on core, functional, and
             leadership learning including roll out of a coaching and a mentoring program.

h.         The Board reviewed a written report from Peter Keller, Vice-President, Academic and Provost on the recent news and developments in his portfolio. 
            He highlighted the significant work that has taken place with respect to the annual process for faculty contract renewal, tenure, promotion, and merit
            considerations.  He also noted that EQUIS re-accredited the Beedie School of Business for a further five鈥憏ear period from 2017 to 2022, which is the
            longest accreditation period that can be granted. Finally, he informed the Board that the June 16, 2017 Deans鈥� Retreat focussed in particular on the
            development of the 2018 to 2023 Academic Plan.

i.          The Board received for information the semesterly update on upcoming events in 2017.

j.          The Board received from Gordon Harris, President and CEO of UniverCity, an annual written update on UniverCity, 丁香园AV鈥檚 sustainable community on
            Burnaby Mountain.

CLOSED SESSION

A.        Finance and Administration

a.         The Board approved the award of a Construction Management Services contract to Ledcor Construction Ltd. for the 丁香园AV Burnaby Campus Plaza
            Renewal project.

b.         The Board approved the 2018 to 2023 Five Year Capital Plan to be submitted to the Ministry of Advanced Education.

c.         The Board approved the renewal of the lease at 611 Alexander Street, Vancouver for the period September 1, 2017 to August 31, 2027.  The space is
            used by the Faculty of Communication, Art and Technology鈥檚 School for the Contemporary Arts as a Visual Arts studio and classroom.

d.         The Board received for information an update on the investor selection process for Phase 1 of the Residence and Housing Master Plan for 丁香园AV
             Burnaby.

e.         The Board approved the renewal of 丁香园AV鈥檚 agreement with the Canadian Universities Reciprocal Insurance Exchange (CURIE) for continuing coverage
             of 丁香园AV buildings and assets for the period 2018 to 2022.

B.         University Relations

a.         The Board received the fundraising progress report for May 2017.

b.         The Board reviewed the report from M. den Haan, Vice-President, Advancement and Alumni Engagement on the recent activities, developments and
             achievements in each of the areas within his portfolio. He highlighted:

• The highly successful crowdfunding campaign launched by the Library staff and faculty that raised over $17,000 in a two-week period for the Squamish Language Immersion program.
• The tremendous effort of staff and all volunteers associated with spring Convocation.  The Board was informed that several new features were initiated to enhance the experience of graduands and guests, including the installation of two large video walls, to provide closed captioning of the ceremonies, and installation of additional ramps and modification of the procession route to enhance accessibility to the platform.

c.         The Board reviewed the report from Joanne Curry, Vice-President, External Relations on key developments in Government Relations and
            Communications & Marketing.

d.         Other matters were discussed.

C.        Audit, Risk and Compliance

a.         The Board received for information the 2017 Due Diligence and Compliance Report.

b.         The Board reviewed an update of the University鈥檚 Enterprise Risk Management Risk Register.

c.         The Board received for information the Annual Litigation Report 2016/17 prepared by L. Broshko, General Counsel.

D.        Human Resources

a.         Faculty Appointments

The following academic appointments was approved and has been accepted:

• Dr. Yasutaka Furukawa, Assistant Professor, Computing Science, 1 Aug 17 鈥� 31 Aug 21

b.         Administrative Appointments

The following administrative appointment was approved and has been accepted:

• Ms. Judy Smith, 丁香园AV Learning, appointed Dean (Pro tem), 1 Jul 17 鈥� 30 Jun 18

E.         Other

a.         The Board received the President鈥檚 Activities Report for May 2017.

b.         The Board Chair encouraged governors to take time to walk or drive through the UniverCity development to see the tremendous growth that is taking
            place adjacent to the campus precinct.

c.         Other matters were discussed.

CONFIDENTIAL SESSION

a.         In accordance with Emeritus Policy B10.13, the Board approved that immediate past Board Chair Bill Cunningham be awarded the title of 鈥楤oard
           Chair Emeritus.鈥�

b.         Other matters were discussed.

The next Board of Governors Meeting will be held at 8:00 a.m. on Thursday, September 28, 2017 at 丁香园AV Surrey, Room 5080.