丁香园AV

Board Members present: B. Cunningham, Board Chair; A. Giardini, Chancellor; A. Petter, President;
T. Carlson; M. Cordoba; J. Earthy; J. Francis; R. Gill; J. Hinchliffe; A. Kessler; J. Kim; C. Lewis; F. Robin;
P. Sahota

Regrets:  D. Poole

OPEN SESSION

A.        Finance and Administration

a.         The Board received for information the monthly rental rates for 丁香园AV Residences for the academic
             year 2017/18.

b.         The Board received the University鈥檚 Statement of Financial Information for the year ended March
           31, 2016 and authorized the Chair of the Board to sign the document.

c.         The Board noted for information the Year-to-Date Budget to Actual Variance Report as of June 30,
            2016.

d.         The Board noted for information 丁香园AV鈥檚 confirmation to the Ministry of Advanced Education of the
             University鈥檚 first quarter budget forecast and projections for 2016/17 to 2019/20.

e.         The Board received for information the Canadian Association of University Business Officers
             (CAUBO) synopsis of the University Investment Survey on Endowment and Pension Funds as at
             December 31, 2015.

B.         University Relations

a.         Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:

 

Month	Fundraising Progress Report For Information2016/2017 Year to Date
To June 30, 2016	$4,087,436
To July 31, 2016	$7,331,690
To August 31, 2016	$63,955,25

b.         The Board approved the Terms of Reference for the:

• Dr. William A. Gruver Engineering Science Memorial Endowment;
• Manyee Lui Endowed Undergraduate Bursary in Science;
• Tom Grieve Honours English Program Award Endowment;
• HR Tech Group Annual Undergraduate Award in Human Resources;
• 丁香园AV Library Undergraduate Award Endowment;
• Marguerite and Denys Ford Endowment Fund;
• Never Too Late Bursary for Single Parents;
• Faculty of Arts and Social Sciences Graduate Student Bursary;
• Boivie Family Fund Supporting Women in Technology;
• Lawrence M. Hannah Bursary;
• Christina A. Metcalfe Hannah Bursary;
• Barbara Joy Rogers Bursary Endowment;
• CPABC Surrey/Langley/North Delta Chapter Award in Accounting;
• CPABC Award in Accounting;
• Marissa and Tony Pe帽a Endowment;
• Fraser International College Entrance Award;
• Blue Planet Links Foundation Bursary;
• Cliff Andstein Labour Rights Bursary in Economics; and,
• Peter Kennedy Undergraduate Scholarships in Economics Endowment.

c.         The Board approved the following actions recommended by Senate:

• The title change for the Major in Environmental Resource Management to Resource and Environmental Management within the Faculty of Environment, effective spring 2017;
• The Full Program Proposal for a Graduate Certificate in the Linguistics of a First Nations Language
   in the Department of Linguistics within the Faculty of Arts and Social Sciences, effective summer
  2017.

d.         Following consultation with the Senate Committee on University Priorities on July 20, 2016 and
             with Senate on September 12, 2016, as required under Policy GP 35 Named Recognition of
             Buildings, Academic Endowments and Academic Units, the Board approved:

• The Terms of Reference for the Hari and Madhu Varshney Visiting Scholars Program in Indian Studies and the official renaming of the ICCR Visiting Scholars Program to the Hari and Madhu Varshney Visiting Scholars Program in Indian Studies; and,
• The Terms of Reference for the Webster Visiting Scholar and Lecture Series in Biological Sciences and the official naming of the Webster Visiting Scholar and Lecture Series in Biological Sciences.

e.         The Board was informed that the Power of Engagement 50th Anniversary Campaign officially
             closed with a total of $275,525,161.  Board members applauded the efforts of Cathy Daminato,
             retired Vice-President, Advancement and Alumni Engagement, and all members of the team in
             Advancement, for exceeding the $250 million goal and surpassing each of the three Power of
             Engagement goals 鈥� Engaging Students, Engaging Research and Engaging Communities.

C.        Governance and Nominating

a.         The Board approved that Norm Shearing be recommended for appointment to the Board of
             Directors of the 丁香园AV Community Corporation as External Director for a term of three years
             commencing September 15, 2016.

b.         The Board approved that Mike Cordoba be recommended for appointment to the Board of
            Directors of the 丁香园AV Community Corporation as a member of the 丁香园AV鈥檚 Board of Governors,
            commencing September 15, 2016 until his term as 丁香园AV Governor expires.

D.        Other

a.         The President informed the Board that he attended undergraduate, graduate and new faculty
             orientation events in early September and noted that the fall semester began successfully.  He
             welcomed two new members of the senior executive, Dr. Peter Keller, Vice-President, Academic
             and Provost, and Mr. Mike den Haan, Vice-President, Advancement and Alumni Engagement
            (VPAAE).  He thanked Interim VPAAE Ms. Chris Arnet, and also thanked Dr. Wade Parkhouse for
            his service as Acting Associate Vice-President, Academic during the leave of Dr. Gord Myers.  The
            President informed the Board that in addition to serving as Dean and Associate Provost,
            Graduate and Postdoctoral Studies, Dr. Parkhouse will continue working with Dr. Keller in a
            special advisory capacity.

b.         President Petter briefly commented on 丁香园AV鈥檚 successful completion of the seven year process to
             become accredited by the Northwest Commission on Colleges and Universities (NWCCU).  He
             reported that the NWCCU commended 丁香园AV for the role of its governance process in maintaining
             academic freedom and for its support of faculty growth and professional development. The
             NWCCU also highlighted 丁香园AV鈥檚 rich and varied array of community engagement programs.

c.         The President reported that over $275 million was raised during the Power of Engagement  
            Fundraising Campaign, exceeding the $250 million goal.  He indicated that $119 million will be
            directed to engage students, $110 million to engage research, and $46 million to engage
            communities, and noted that the Campaign鈥檚 success is a testament to the support of alumni
            and the broader community.

d.         With respect to capital projects, President Petter reported that: 1) work is underway on the
            construction of a Student Union Building, and discussions continue with the Simon Fraser
            Student Society regarding a possible stadium project; 2) the official opening of the Charles
            Chang Innovation Centre and graduate student residence in downtown Vancouver will take
            place on September 27, 2016; 3) Burnaby campus residence expansion remains a priority and
            the University hopes to move forward with phase one soon, while UniverCity is planning to
            construct a low-end-of-market building suitable for rental to students with families; 4) 丁香园AV has
            received a significant increase in provincial funding for routine maintenance, which will enable
            the University to move ahead with much needed renovations and upgrades at 丁香园AV Burnaby; 5)
            work is continuing on the construction of the new CompuCanada Data Centre in the building
            beside the Water Tower, which will also house 丁香园AV core computing facilities; 6) the University is
            awaiting BC Utilities Commission approval to proceed with the new biomass energy utility
            approved by the Board on May 26, 2016; 7) though 丁香园AV is awaiting a formal response to its
            Strategic Investment Fund applications, there is optimism that the first phase of expansion at
            丁香园AV Surrey in the form of a new Sustainable Energy and Environmental Engineering building
            will soon be announced.

e.         The President also commented on a number of strategic initiatives that are underway, including:
            1) the University鈥檚 new innovation strategy, 丁香园AV Innovates that continues to gain recognition and
             support.  He reported that he recently returned from Ottawa where he spoke at a Universities
             Canada event about the role of universities in promoting innovation.  The Board was also
             informed that Sarah Lubik, Director of Entrepreneurship, has been named one of Canada鈥檚 ten
             Innovation Leaders who will provide input on the federal government鈥檚 Innovation Agenda;
             2) the Big Data Initiative, under the oversight of Vice-President, Research, Joy Johnson, assist
             students to undertake data-intensive research, strengthen 丁香园AV鈥檚 educational, innovation, and
             entrepreneurship capacities in Big Data, create a cluster of Big Data expertise to support
             world-class research across all disciplines, and build partnerships and communities of practice
             for data-intensive work;  3) an Aboriginal Reconciliation Council, co-chaired by Dean of
             Education Kris Magnusson and 丁香园AV Board member, alumnus and Squamish Nation Councillor
             Chris Lewis, has been established to undertake consultations and make recommendations on
             how 丁香园AV should respond to the calls to action of the Truth and Reconciliation Commission; and,
             4) work is beginning on a strategy to further improve the quality of student life at 丁香园AV.

f.          President Petter reported that Joy Johnson, Vice-President, Research is completing work on the
            2016-2020 Strategic Research Plan, which is the last of the major plans in the University
            Planning Framework aligning with 丁香园AV鈥檚 Strategic Vision.

g.         The President informed the Board that work is continuing on the development of a new Sexual
             Violence and Misconduct Policy under the guidance of former Vice-President, Academic and
             Provost Jon Driver, with the goal of having a draft policy to share with the 丁香园AV community in
             several months鈥� time.

h.         President Petter reported that in the most recent 2016-17 Times Higher Education World
             University Rankings, 丁香园AV is ranked in the 201-250 category, up from the 251-300 category in
             2015-16. 丁香园AV is now ranked tenth in Canada, up from fourteenth in 2015-16.  In the QS World
             University Rankings 2016, 丁香园AV is ranked eleventh in Canada and 226 in the world.

i.          B. Cunningham, Board Chair, thanked Stephen Dooley, Executive Director, 丁香园AV Surrey, for hosting
             the Board at the Surrey Campus.

j.          The Board Chair welcomed to the meeting two new vice-presidents attending their first Board
             meeting.  Dr. Peter Keller became Vice-President, Academic and Provost for a five year term from
             September 1, 2016 to August 31, 2021 and Professor with tenure in the Department of
             Geography effective July 1, 2016.  Mr. Mike den Haan became Vice-President, Advancement and
             Alumni Engagement, without term effective September 14, 2016.  B. Cunningham expressed the
             Board鈥檚 appreciation to Ms. Chris Arnet for her service as Interim Vice-President, Advancement
             and Alumni Engagement for the period July 1, 2016 to September 13, 2016.

k.         B. Cunningham announced the following Order-in-Council reappointments to the Board:

• Jill Earthy, reappointed from December 31, 2016 to December 31, 2019;
• Fiona Robin, reappointed from December 31, 2016 to December 31, 2019; and,
• Patty Sahota, reappointed from December 31, 2016 to December 18, 2019.

B. Cunningham also informed the Board that he was reappointed as Alumni Order-in-Council member
from July 31, 2016 to September 30, 2017.  As approved by the Board on June 23, 2016, he will continue to serve as Board Chair until the end of the January 26, 2017 Board meeting.

l.          Board member Jo Hinchliffe informed the Board of the death of 丁香园AV鈥檚 first Professor Emerita
            Thelma Finlayson on September 15, 2016 at the age of 102 years.  Professor Finlayson was a
            founding member of the University鈥檚 Centre for Pest Management, former special advisor to
            丁香园AV鈥檚 Academic Advice Centre (now the Thelma Finlayson Centre for Student Engagement), and
            an Order of Canada recipient.

m.        The Board received a report from Joy Johnson, Vice-President, Research that included an update
             on key activities in her Office and information regarding recent research achievements.

n.         The Board received a report from Martin Pochurko, Vice-President, Finance and Administration,
             summarizing the major activities and initiatives in the departments within his portfolio as of
            September 2016.

o.         The Board heard an oral report from Peter Keller, new Vice-President, Academic and Provost on
             various academic鈥憆elated matters since assuming the portfolio on September 1, 2016.

CLOSED SESSION

A.        Finance and Administration

a.         The Board discussed a proposed business model to implement the next phase of the new
             Residence and Housing Master Plan (RHMP) and approved the award of a contract to DIALOG
             for Architect/Engineering/Prime Consultant Services.

b.         The Board approved the award of a contract to Charter Telecom for the supply of data
             networking equipment from Juniper Networks, including training and professional services.

c.         The Board approved the award of a construction contract to the Lark Group for the ImageTech
             Lab renovations at Surrey Memorial Hospital.

d.         The Board engaged in a preliminary discussion about the University鈥檚 budget for fiscal year
             2017/18, and reviewed the information to be shared with the campus community in a series of
             budget consultations.

e.         The draft minutes of and excerpts from the report to the Investment Advisory Committee (IAC)
             meeting of June 24, 2016, were received by the Board for information.  Also provided to the
             Board for information were the minutes of the IAC meeting of April 8, 2016 that were revised to
             more accurately reflect the discussion around the effective spend rate.

f.          The Board received for information a Capital Projects and Planning Program Status Report as of
            September 2016.

g.         The Board approved the 2017/2018 to 2021/2022 Five Year Capital Plan to be submitted to the
            Ministry of Advanced Education.

h.         The Board approved the purchase of property at 13407 and 13409 102A Avenue within the 丁香园AV
             Surrey precinct for future expansion purposes. [Approved at the Executive and Compensation
             Committee meeting of July 27, 2016.]

i.          The Board approved the award of contract to Bird Construction Group for construction
             management services for the Sustainable Energy and Environmental Engineering Building
             (SE3P) at 丁香园AV Surrey. [Approved at the Executive and Compensation Committee meeting of
             July 27, 2016.]

B.         University Relations

a.         The Board received the fundraising progress reports for June, July and August 2016.

b.         The Board received for information the annual 2015/16 Fundraising Summary prepared by
             University Advancement.

c.         The Board reviewed the report of Chris Arnet, Interim Vice-President, Advancement and Alumni
            Engagement on the recent activities, developments and achievements in each of the areas within
            the portfolio.

d.         The Board reviewed the report from Joanne Curry, Vice-President, External Relations on key
             issues in Government Relations and Communications & Marketing.

C.        Governance and Nominating Committee

a.         The Board approved the delegation of authority to the President for approving Early
             Retirement/Buyout arrangements for faculty, effective immediately.

D.        Human Resources

a.         Faculty Appointments

The following academic appointments were approved and have been accepted:

• Dr. Mark Brockman, Health Sciences and Molecular Biology & Biochemistry, reappointed Tier II Canada Research Chair in Viral Pathogenesis and Immunity, for a five year term from 1 May 16 鈥� 30 Apr 21
• Dr. Rina Zazkis, Education, appointed Tier I Canada Research Chair in STEM Teaching and Learning, for a seven year term from 1 Sep 16 鈥� 31 Aug 23
• Dr. Nathalie Sinclair, Education, reappointed Tier II Canada Research Chair in Tangible Mathematics Learning, for a five year term from 1 Jun 16 鈥� 31 May 21
• Dr. William Odom, Assistant Professor, Interactive Arts and Technology, 2 Sep 16 鈥� 31 Aug 20
• Dr. Jason Leach, Assistant Professor, Geography, 1 Jan 17 鈥� 31 Aug 20
• Dr. Sabrina Higgins, Assistant Professor, Hellenic Studies, 1 Sep 16 鈥� 31 Aug 20
• Dr. Kanna Tanimura (Hayashi), Assistant Professor, Health Sciences, 2 Sep 16 鈥� 31 Aug 20, and St. Paul鈥檚 Hospital Chair in Addiction Research, Health Sciences, 2 Sep 16 鈥� 31 Aug 21
• Dr. Michael Adachi, Assistant Professor, Engineering Science,1 Sep 16 鈥� 31 Aug 20
• Dr. Pei-Shiuan (Lily) Lin, Assistant Professor, Beedie School of Business, 1 Jan 17 鈥� 31 Aug 20
• Dr. Farid Golnaraghi, reappointed Burnaby Mountain University Professor, Mechatronic Systems Engineering, 1 Aug 16 鈥� 31 Jul 21
• Dr. Dylan Cooke, Assistant Professor, Biomedical Physiology and Kinesiology, 1 Jan 17 鈥� 31 Aug 20
• Dr. Jean-Fran莽ois B茅gin, Assistant Professor, Statistics & Actuarial Science, 1 Jan 17 鈥� 31 Aug 20
• Dr. Lindsey Freeman, Assistant Professor, Sociology & Anthropology, 1 Sep 16 鈥� 31 Aug 20
• Dr. Evan McCuish, Assistant Professor, Criminology, 1 Sep 16 鈥� 31 Aug 20
• Dr. Yuthika Girme, Assistant Professor, Psychology, 14 Oct 16 鈥� 31 Aug 20
• Mr. Clifford Atleo, Lecturer, Resource & Environmental Management, 1 Sep 16 鈥� 31 Aug 20
• Dr. Michelle Kline, Assistant Professor, Psychology, 1 Jan 17 鈥� 31 Aug 20

b.         Administrative Appointments

The following administrative appointments were approved and have been accepted:

• Mr. Michael den Haan, Vice-President, Advancement and Alumni Engagement, 14 Sep 16
• Ms. Rummana Khan Hemani, Registrar and Executive Director, Student Enrollment, 1 Aug 16
• Dr. Manfred Trummer, reappointed Chair, Mathematics, 1 Sep 16 鈥� 30 Apr 17
• Dr. Elizabeth Elle, reappointed Chair, Biological Sciences, 1 Sep 16 鈥� 31 Aug 19
• Dr. Brian Krauth, Chair, Economics, 1 Sep 16 鈥� 31 Aug 19
• Dr. Andr茅 Gerolymatos, reappointed Chair, Hellenic Canadian Congress of BC Chair in Hellenic    Studies, 1 Sep 16 鈥� 31 Aug 21

c.         Other

            The Board approved:

• A 75% modified appointment, English, 1 Sep 16 鈥� 31 Aug 17
• An Enhanced Early Retirement, Computing Science, effective 1 Jan 17

E.         Other

a.         The Board received the President鈥檚 Activities Report for June, July and August 2016.

b.         The Board was informed that the search for an Associate Vice-President, External Relations, is
             underway.

c.         The Board was informed that Kristin Linklater has been appointed to the continuing position of
            Executive Director, Communications and Marketing.

d.         Joanne Curry, Vice-President, External Relations, Uwe Gl盲sser, Dean Pro Tem, Faculty of Applied
            Sciences, and Larry Waddell, Chief Facilities Officer, gave a presentation to the Board titled 鈥湺∠阍癆V
             Surrey Expansion: Phase One and Beyond.鈥�

CONFIDENTIAL SESSION

a.         On June 28, 2016, the Board approved the appointment of Ms. Chris Arnet as Interim
            Vice-President, Advancement and Alumni Engagement from July 1, 2016 until December 31, 2016
            or until a new Vice-President, Advancement and Alumni Engagement is appointed. [Approved at
            the Executive & Compensation Committee meeting of June 28, 2016.]

b.         On July 27, 2016, the Board subsequently approved the appointment of Mr. Michael den Haan,
             Vice-President, Advancement and Alumni Engagement, without term effective September 14,
             2016. [Approved at the Executive and Compensation Committee meeting of July 27, 2016.]

c.         The Board approved the appointment of Rummana Khan Hemani as the Registrar and Executive
            Director, Student Enrolment effective August 1, 2016.  [Approved at the Executive and
            Compensation Committee meeting of July 27, 2016.]

d.         The Board discussed the responses of current and immediate past Board members to the 2016
             biennial self-evaluation questionnaire.

e.         The Board received for information the annual performance review recommendations for the
             senior executive group, noting that under government鈥檚 current executive compensation freeze,
             merit awards will be implemented only at such time that government policy permits, and
             following a further review and confirmation by the Board.

f.          The Board approved the President鈥檚 Goals and Objectives for 2016/17.

g.         At the conclusion of the Board meeting, Board members were invited on an optional walking tour
            of 丁香园AV鈥檚 land holdings and Surrey City Centre.

h.         Other matters were discussed.

The next Board of Governors Meeting will be held at 8:00 a.m. on Thursday, November 24, 2016 in the Halpern Centre, Room126, 丁香园AV Burnaby.