丁香园AV

Board Members present:  B. Cunningham, Board Chair; A. Giardini, Chancellor; A. Petter, President; D. Azevedo; M. Cordoba;
J. Earthy; J. Francis; J. Hinchliffe; J. Kim; C. Lewis; K. McDougall; D. Poole; F. Robin; P. Ruben; P. Sahota

OPEN SESSION

A.        Finance and Administration

a.         The Board approved moving to an RFP process to engage a public or private partner to finance the Residence and
            Housing Master Plan 2015-2035.

b.         The Board noted for information 丁香园AV鈥檚 confirmation to the Ministry of Advanced Education of the University鈥檚 third
             quarter budget forecast and projections for 2015/16 to 2018/19.

B.         University Relations

a.         The Board received for information the 2014/15 Centre and Institute report presented to Senate on December 7, 2015.

b.         The Board discussed 丁香园AV鈥檚 Comprehensive Self-Evaluation Report for the Northwest Commission on Colleges and
             Universities (NWCCU) to be provided to the NWCCU as part of the process in which the University is engaged in seeking
             accreditation.

c.         The Board received for information initial metrics around all facets of 丁香园AV鈥檚 50th Anniversary celebrations and events.

d.         Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:

e.         The Board approved the Terms of Reference for the:

•          Rosalind Huibonhoa Student Exchange Award;
•          Paul Vicol Award in Computing Science;
•          Silverman and Knight Family Back on Track Award;
•          SheTalks Student Leadership Award;
•          McEwen Family Teacher Recognition Grant and McEwen Family Entrance Awards;
•          Maureen Maloney and Andrew Petter Endowment;
•          Tealeaves Award for Screenwriting; and,
•           Lighthouse Labs Prize.
  

C.        Other

a.         B. Cunningham, Board Chair, informed the Board that Elio Luongo鈥檚 term on the Board ended effective January 14, 2016
            and due to his professional commitments and travel schedule, he declined to be considered for re-appointment as an
            Alumni Order-in-Council member.

b.         The Board Chair welcomed Michael Cordoba, attending his first Board meeting since being appointed for a two year
             term from January 14, 2016 to January 14, 2018, replacing Elio Luongo as an Alumni Order-in-Council member.

c.         B. Cunningham announced the Order-in-Council re-appointments to the Board of Julia Kim for a two-year term from
            January 15, 2016 to April 19, 2018, and Chris Lewis for a three-year term from December 31, 2015 to December 31, 2018.

d.         The Board Chair announced that to increase communication about governance activities, the open and closed session
            Committee and Board agendas will be posted on the Board of Governors鈥� web site beginning in March 2016.

e.         President Petter reported that the President鈥檚 Dream Colloquium on Engaging Big Data is setting the stage for the
            rollout of a university-wide strategic initiative on Big Data being led by Vice-President Research Joy Johnson.  A special
            public event associated with the President鈥檚 Dream Colloquium around the challenges and opportunities that Big Data
            provide has also been scheduled for April 5, 2016 with details regarding the guest speaker to be announced.

f.          The President also reported that 丁香园AV hosted a reception and luncheon on November 27, 2015 for a delegation from the
            Hanhai Zihye group to further the agreement establishing CS-CAN, the Hanahi-丁香园AV China-Canada Commercialization &
            Acceleration Network. Advanced Education Minister Andrew Wilkinson attended the luncheon with the delegation that
            included Hanhai Chairman Hanguang Wang.

g.         President Petter informed the Board that on January 15, 2016 the Beedie School of Business hosted a presentation on
            China鈥檚 13th Five-Year Plan by Han Jun, Vice Chairman of China鈥檚 Office of the Central Leading Group on Financial and
            Economic Affairs and Central Rural Work Leading Group.  Vancouver was one of only four North American cities chosen
            for this presentation that was attended by numerous dignitaries, including 丁香园AV alumna Pamela Goldsmith鈥慗ones, MP for
            West Vancouver-Sunshine Coast-Sea to Sky Country and Parliamentary Secretary to the Minister of Foreign Affairs.

h.         A. Petter noted that on January 23, 2016 he attended a talk given by B.C.鈥檚 first Aboriginal woman MP and Canada鈥檚 first
            Aboriginal Minister of Justice, Jody Wilson Raybould.  This was the second in the School of Public Policy鈥檚 speaker series,
            鈥淏eing the Change: Women, Policy and Making a Difference.鈥�  He informed the Board that Chancellor Anne Giardini will
             be the final speaker of the series on March 15, 2016.

i.          The President informed the Board that on January 21, 2016 he hosted an Alumni reception in Victoria attended by more
             than 100 alumni and friends, at which Vice-President, Advancement and Alumni Engagement, Cathy Daminato, Dean of
             Environment, Ingrid Stefanovic, and he spoke.

j.          President Petter reported on his recent trip to Ottawa for a Universities Canada Board meeting on January 18, 2016
            at which attendees heard from former Deputy Minister Peter Harder, who led the Trudeau government鈥檚 transition
            team, and which considered the likely role and opportunities for universities in the new government鈥檚 agenda.

k.         A. Petter also reported that he chaired a Research Universities鈥� Council of B.C. president鈥檚 meeting on January 21, 2016
            attended by John Dyble, Deputy Minister to the Premier, and Sandra Carroll, Deputy Minister of Advanced Education.

l.          The President informed the Board that the search for the new Vice-President, Advancement and Alumni Engagement is
             underway.

m.        President Petter commented on several upcoming University events.  The Outstanding Alumni Awards (OAA) reception
             will take place on Thursday, March 3, 2016 at which time five 2015 OAA recipients will be honoured.  The President鈥檚
             Distinguished Community Leadership Award event will be held on Thursday, May 5, 2016.

n.         Finally, A. Petter informed the Board that he and Joy Johnson, Vice-President Research, will travel to Hong Kong and
             India for a number of meetings including with officials of the Hong Kong University of Science and Technology and the
             Research and Development Centre of the Indian Oil Corporation Limited.  While in India, he will be speaking at an
             international symposium on the role of universities in social development.

o.         The Board Chair acknowledged the presence in the public gallery of a number of student groups, including members of
             丁香园AV350. He thanked the students for helping to inform the ongoing discussions of the Board and welcomed their
             engagement in that dialogue. The presence in the public gallery of former graduate student Board member
             Yasmine Norouzi was also acknowledged.

p.         The Board Chair noted the recently announced appointment of Chancellor Emerita Carole Taylor as advisor to Premier
             Christy Clark.

q.         Joy Johnson, Vice-President, Research provided the Board with a report on recent research achievements and an update
            regarding key activities in her Office.  She highlighted: 1) advancing 丁香园AV鈥檚 national leadership in automotive fuel cell
            research through a proposal for the Canada First Research Excellence Fund; and, 2) continuing to implement the 丁香园AV
            Innovates strategy including sponsoring the BC Tech Summit on January 18 and 19, 2016 and ensuring that 丁香园AV tech
            research and innovation was widely showcased at this event.  She also commented on 丁香园AV鈥檚 leading role in facilitating
            and strengthening Big Data approaches across disciplines.  丁香园AV currently has a number of strengths in Big Data.  For
            example, we  are playing a leadership role in the  $30 million CFI/Compute Canada award to establish four data centers
            in Canada (one at 丁香园AV), and we have a number of strong partnerships such as the Pacific Blue Cross Health Informatics
            Lab in the Faculty of Applied Sciences.

r.          The Board received a report from Martin Pochurko, Vice-President, Finance and Administration, summarizing the major
             activities and initiatives in the departments within his portfolio as of January 2016. In particular, M. Pochurko noted:
             1) the annual Board Budget Information Session on Thursday, March 3, 2016; 2) the searches that are underway for
             both the Associate Vice-President Human Resources and the Chief Safety Officer; and, 3) the late December 2015 launch
             of the community engagement initiative to develop the 2017 to 2021 Sustainability Strategic Plan.

s.          The Board noted the successful partnership between Safety and Risk Services and the Burnaby RCMP in creating an
             awareness campaign to help train students and staff to be prepared for an active shooter situation on campus.

t.          With respect to the recent oral presentations at the National Energy Board hearings around the proposed expansion of
             the Trans Mountain Pipeline, the President indicated that 丁香园AV tabled its written submission some time ago and the
             University鈥檚 status as an intervenor is unchanged. The University鈥檚 concerns about potential health, safety and security
             risks to 丁香园AV Burnaby raised by the proposal to double the size of Kinder Morgan鈥檚 tank facilities on Burnaby Mountain
             remain unchanged and have not been adequately addressed to-date.

u.         The Board reviewed the report from Jon Driver, Vice-President, Academic on a number of activities and developments
             in the areas within his portfolio.

CLOSED SESSION

A.        Finance and Administration

a.         The Board received for information a Build 丁香园AV update regarding the current status of the Student Union Building and
            Stadium Project.

b.         The Board approved the key terms of the BCcampus Service Agreement between the University and the Ministry of
             Advanced Education.

c.         With respect to the Water Tower Building Data Centre project at 丁香园AV Burnaby, the Board approved the award of the
             mechanical construction contract to Keith Plumbing & Heating Co. Ltd. and the electrical construction contract to Status
             Electrical Corporation.

d.         The Board heard an update on the demolition of Louis Riel House.

e.         The Board received for information a Capital Projects and Planning Program Status Report as of January 2016.

f.          The draft minutes of and excerpts from the reports to the Investment Advisory Committee meetings of September 25 and
             December 4, 2015 were received by the Board for information.

B.         University Relations

a.         The Board received fundraising progress reports for November and December 2015.

b.         The Board reviewed the report of Cathy Daminato, Vice-President, Advancement and Alumni Engagement on the recent
             activities, developments and achievements in each of the areas within her portfolio.

c.         The Board reviewed the report from Joanne Curry, Acting Vice-President, External Relations on key issues in Government
            Relations and Communications & Marketing.

C.        Human Resources

a.         Faculty Appointments

            The following academic appointment was approved and has been accepted:

•         Dr. Robert McMahon, LEEF BC Leadership Chair in Proactive Approaches to Reducing Risk for Violence among Children
          and Youth, Psychology, 16 Jun 15 鈥� 15 Jun 20

b.         Administrative Appointments

            The Board approved:

•         Professor David MacAlister, Director, Criminology, 1 Sep 16 鈥� 31 Aug 19
•         Dr. David Burley, re-appointed Chair, Archaeology, 1 Sep 16 鈥� 31 Aug 17

c.         Other

            The Board approved:

•         A 60% modified appointment in the Beedie School of Business, 1 May 16 鈥� 30 Apr 18
•         An Enhanced Early Retirement, Engineering Science, effective 30 Apr 16

d.         The Board received for information the 2015 annual report of the Human Resources Committee.

e.         The Board approved mandatory amendments to the Pension Plan Text for the Pension Plan for Administrative/Union
            Staff as required by changes to the legislation governing Pension Plans in British Columbia.  These changes will not
            affect pension benefits.

f.          Other matters were discussed.

D.        Other

a.         The Board received for information an updated 2016 schedule of 丁香园AV events.

b.         The Board Chair provided Board members with copies of a letter to the Board dated December 9, 2015 from Mr. Raaj
             Chatterjee of 丁香园AV 350/Divest 丁香园AV and the reply to that letter that he and Julia Kim, Chair of the Responsible Investment
             Committee, jointly signed on January 18, 2016.

c.         The Board received the President鈥檚 Activities Report for November and December 2015.

d.         The Board engaged in a discussion with Candace Le Roy, Director, Sustainability Office, about sustainability at 丁香园AV.

e.         The Board received from the Ministry of Advanced Education a draft of the 2016/17 Mandate Letter for public
             post-secondary institutions.

f.          Other matters were discussed.

CONFIDENTIAL SESSION

a.         The Board approved the appointment of Dr. Peter Keller to the position of Vice-President, Academic and Provost for a
            five year term beginning on September 1, 2016.

b.         The Board approved the appointment of Dr. Joanne Curry to the position of Vice-President, External Relations,
             effective February 1, 2016.

c.         The Board re-elected Mr. Bill Cunningham Chair of the Board for the period January 28, 2016 to the end of his current
            term as a board member in July 2016.

d.         The Board re-elected Ms. Julia Kim Deputy Chair of the Board for the period January 28, 2016 to the end of the January
             2017 Board meeting.

e.         Other matters were discussed.

The next Board of Governors meeting will be held at 8:00 a.m. on Thursday, March 24, 2016 in the Halpern Centre, Room 126,
丁香园AV Burnaby.