¶¡ÏãÔ°AV

Board Members present:  B. Elton, Chair; A. Petter, President; L. Brown-Ganzert; M. Fontaine;
A. Giardini; J. Hinchliffe; N. MacKay; G. Myers; P. Percival; P. Tashakor

Regrets:  M. Francis, B. Taylor, C. Taylor

OPEN SESSION

The Chair welcomed Dr. Nimal Rajapakse, Dean, Faculty of Applied Sciences, and Mr. Shaun Greffard, General Manager, Investment and Intergovernmental Relations, City of Surrey, to the meeting. The Board heard a short presentation from and engaged in a discussion with the presenters about the cooperative effort underway between the City of Surrey, ¶¡ÏãÔ°AV, Powertech Labs and BC Hydro to build a stronger sustainability sector, particularly in the area of clean energy.

A.        Finance and Administration

a.         Fundraising Progress Reports: The Board noted year-to-date progress reports as
            follows:

b.       The Board approved the Terms of Reference for the:

• Biological Sciences Annual Graduate Bursary Fund;
• University Women’s Club of Vancouver Annual Graduate Award in Business;
• 12^th Man Mentor Football Undergraduate Award;
•  International Studies Bursary;
• Kenneth E. MacKenzie Annual Entrance Scholarship

c.         The Board approved the principles and procedures for setting annual fees
             for on-campus housing at the Burnaby campus.

d.         The Board received the University’s Statement of Financial Information for the year
             ended March 31, 2011.

e.         The Board noted for information the Year-to-Date Budget to Actual Variance Report as of
             July 31, 2011.

f.          The Board noted for information ¶¡ÏãÔ°AV’s confirmation to the Ministry of Advanced
            Education of the University’s first quarter budget forecast and projections for 2011/12 to
            2014/15.

g.         The Board approved the appointment of Mr. Jovica Miodragovic as a Trustee of the
            Administrative/Union Pension Plan Board as the APSA representative from September
            2011 to November 30, 2012.

h.         The Board recommended the appointments of Professor Andrew Petter, President and
             Vice-Chancellor, and Dr. Philip Steenkamp, Vice-President, External Relations, to the
             Board of the ¶¡ÏãÔ°AV Community Corporation effective September 23, 2011.

B.         Academic Operations

a.         The Board approved the following action recommended by Senate:

• The Full Program Proposal for a Certificate in Ethics: Theory and Application, in the Department of Philosophy, Faculty of Arts and Social Sciences, effective spring 2012.

b.         The Board received for information the Action Plan from the External Review of the
             Library.

c.         Other matters dealt with by Senate on September 12, 2011 were noted for information.

C.        Other

a.         The President reported that the Bill Reid Foundation has gifted to ¶¡ÏãÔ°AV a collection of
             Northwest Coast art works valued at more than $10 million.  The Foundation will
             continue to manage the collection on behalf of ¶¡ÏãÔ°AV at The Bill Reid Gallery of Northwest
             Coast Art and a $1 million donation from arts philanthropist Michael Audain will sustain
             the gallery and enhance programming in Northwest Coast art studies.

b.         President Petter informed the Board that the Stavros Niarchos Foundation has donated
             $7 million to establish the Stavros Niarchos Foundation Centre for Hellenic Studies at
             ¶¡ÏãÔ°AV.

c.         The President gave a brief report to the Board on ongoing discussions around
             fulfillment of the 2006 MOU between ¶¡ÏãÔ°AV and the Ministry of Advanced Education to
             grow ¶¡ÏãÔ°AV Surrey to 5,000 FTE students by 2015.  On the international relations side, he
             indicated that ¶¡ÏãÔ°AV will undertake a November trip to India that will coincide with the
             Premier’s trade mission to India and China.

d.         President Petter reported that constructive feedback on the envision>¶¡ÏãÔ°AV discussion
             paper has been received at each of the three recently held open meetings in Burnaby,   
             Surrey, and Vancouver and that the comments will help refine the proposed strategic
             vision and its goals as the document is prepared for further consideration by Senate
             and the Board of Governors in November.

e.         The Board received a report from the Vice-President, Academic on various academic
             related matters, including fall 2011 undergraduate registration data, and engaged in a
             discussion about student course loads.

f.          The Vice-President, Academic informed the Board that ¶¡ÏãÔ°AV has leased space in the City
             of Surrey’s new Central City Library to deliver ¶¡ÏãÔ°AV Learning courses.

g.         The Board was informed by the Vice-President, Academic that the Canadian
             International Development Agency (CIDA) has contributed an additional $974,400 to
             ¶¡ÏãÔ°AV for Phase IV of the China Council for International Cooperation on Environment
             and Development (CCICED) project which runs until September 2012.  This is in
             addition to the $6.7 million committed by CIDA in 2007 to Phase IV of the CCICED. 

h.         The Board received a report from the Vice-President, Research on a number of recent
             research awards, initiatives, funding announcements/achievements, and other
             research related news.

CLOSED SESSION

A.        Finance and Administration

a.         The Board approved a five-year sponsored research agreement between ¶¡ÏãÔ°AV and the
             Ministry of Children and Family Development valued at $4,986 million.

b.         The Board engaged in a preliminary discussion about the University’s budget for fiscal
             year 2012/13.

c.         The Board received for information a Capital Projects and Planning Program Status
            Report as of September 1, 2011.

d.         The Board received fundraising progress reports for July and August 2011.

e.         Other matters were discussed.

B.         Academic Operations

a.         Faculty Appointments

            The following academic appointments were approved and have been accepted:

• Dr. Elina Britt Birmingham, Assistant Professor, Education, 1 Sep 11 to 31 Aug 15
• Dr. Nathalie Sinclair, Faculty of Education, Tier II Canada Research Chair in Tangible Mathematics Learning, 1 Jun 11 – 31 May 16
• Dr. Yuezhi Zhao, School of Communication, Tier I Canada Research Chair in the Political Economy of Global Communication, 1 Sep 11 – 31 Aug 18
• Dr. Mark Brockman, Molecular Biology and Biochemistry/Health Sciences, Tier II Canada Research Chair in HIV/AIDS Immunological Research, Faculty of Health Sciences,1 May 11 – 30 Apr 16

b.         Other

            The Board approved:

• Extension of a modified appointment, Molecular Biology & Biochemistry, 1 Jan 12 - 31 Dec 14   
  

c.         The President’s Report on 2010/2011 Contract Renewal, Tenure and Promotion
             Considerations was received by the Board for information:                                

CONTRACT RENEWAL CONSIDERATIONS

TENURE CONSIDERATIONS

PROMOTION CONSIDERATIONS

TENURE AND PROMOTION CONSIDERATIONS

C.        External Relations

a.         The Board received for information an update on Government Relations matters.

b.         Other matters were discussed.

D.        Other

a.         The Board received the President’s Activity Report for July and August 2011.

b.         The Board received an update on the Administrative/Union Pension Plan.

c.         The Board received copies of the draft 2011 Annual Report of the ¶¡ÏãÔ°AV Sustainability
            Advisory Committee and ¶¡ÏãÔ°AV’s draft Strategic Sustainability Plan for information and
            discussion.

d.         Other matters were discussed.

CONFIDENTIAL SESSION

a.         The Board approved the President’s Goals, Objectives and Competencies for 2011/12.

b.         The Board approved the Annual Performance Review recommendations for the Senior
            Executive Group.

c.         Other matters were discussed.

The next Board of Governors meeting will be held at 8:00 a.m. on Thursday, November 24, 2011 in the Halpern Centre, Room 126, ¶¡ÏãÔ°AV Burnaby.