¶¡ÏãÔ°AV

Board Members present:  M. Francis, Chair, M. Stevenson, President;
A. Barton; L. Brown-Ganzert; A. Dhillon; P. Dhillon; A. Giardini;
K. Harding; J. McPhee; P. Percival; B. Taylor; J. Zaichkowsky

Regrets:  B. Louie, Chancellor; B. Elton; N. MacKay

OPEN SESSION

A. Finance and Administration

1. Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:

   Month	Fundraising Progress Reports For Information 2009/2010 Year to Date
   To November 30, 2009	$10,015,728
   To December 31, 2009	$15,514,843

2. The Board received the annual 2009 Due Diligence Report for information.

3. The Board approved the revised Policy GP 31, Emergency Management, and the deletion of Policy GP 34, ¶¡ÏãÔ°AV Emergency Plan, effective immediately.

4. The Board approved the revised Policy AD 1.03, Parking and Vehicle Traffic, effective immediately.

5. The Board approved the revised Policy GP 18, Human Rights Policy, effective February 1, 2010.

6. The Board approved a revised Banking and Signing Resolution 12, Policy B 10.11, effective immediately.

7. The Board received for information the 2008/2009 Annual Conflict of Interest Report from the Office of Research Ethics.

8. The Board noted for information the Year-to-Date Budget to Actual Variance Report for November 2009.

9. The Board noted for information ¶¡ÏãÔ°AV's confirmation to the Ministry of Advanced Education and Labour Market Develoment of the University's third quarter budget forecast and projections for 2009/10 to 2012/13.

B. Academic Operations

1. The Board approved the following actions recommended by Senate:

• The creation of the Jack Austin Centre for Asia Pacific Studies as a Schedule A Centre in the Faculty of Business Administration;
• The Joint Major in Latin American Studies and International Studies in the Faculty of Arts and Social Sciences;
• The Certificate in Social Justice in the Department of Sociology and Anthropology in the Faculty of Arts and Social Sciences;
• The name change of the Department of Women's Studies to the Department of Gender, Sexuality, and Women's Studies;
• The revisions to Policy R40.01, Research Centres and Institutes, effective immediately;
• The revisions to Policy A13.05, Search Committees for Deans, effective immediately;
• The deletion of the Post Baccalaureate Diploma in Teaching English as a Second Language. 

2. The Board received the following reports for information:

• The 2008/2009 Annual Report of the Research Ethics Board;
• The 2008/2009 Annual Report of the Senate Committee on Continuing Studies;
• The 2008/2009 Centres and Institutes Report;
• The External Review of and Resulting Action Plan for the Department of Women's Studies;
• The 2008/2009 Annual Report on Student Discipline Matters;
• The 2008/2009 Annual Report on Fraser International College
• The 2008/2009 Annual Report of the Senate Committee on Undergraduate Studies;
• The 2008/2009 Annual Report of the Senate Policy Committee on Scholarships, Awards and Bursaries.

3. Other matters dealt with by Senate on December 7, 2009 and January 11, 2010 were noted.

1. The President reported that The City Salon: Art, Architecture & Community event had taken place in the Milton and Fei Wong Experimental Theatre in the School for the Contemporary Arts, ¶¡ÏãÔ°AV Woodward's, on January 15, 2010.
2. The Board was informed that fundraising activity for the School for the Contemporary Arts is continuing and that an announcement of a major gift to the School is imminent.
3. The President reported on the success of the 2009 Outstanding Alumni Awards event held on January 27, 2010, at which Ms. Lyn Hancock, Dr. Marianne Sadar, Ms. Carol Huynh, and Dr. Robert Turner were honoured in the categories of Arts and Culture, Academic Achievement, Athletic Achievement and Professional Achievement, respectively.
4. The Board Chair reported that since the Board's approval on January 8, 2010 of the appointment of Professor Andrew J. Petter as ¶¡ÏãÔ°AV's ninth President, effective September 1, 2010 to August 31, 2015, the agreement on the terms of his presidential/academic appointment has been concluded.
5. The Board Chair welcomed Ms. Anne Giardini, attending her first Board meeting since being appointed on January 15, 2010 by Order-in-Council to replace Mr. Daniel Pekarsky.
6. The Board Chair thanked Board member, Dr. Judy Zaichkowsky, for her service to the Board from June 1, 2005 to February 28, 2010.
7. The Board received a report from the Vice-President, Research on research-related matters, including an update on the process underway to revise the Strategic Research Plan for the period 2010-2015.
8. The Board received an update from the Vice-President, Academic on various academic matters, including enrollments for spring 2010, budget and planning matters for 2010/2011, the review of Fraser International College, the Education Quality Assurance process established by the Province of BC, the Teaching and Learning Task Force, and recent notable academic successes and achievements.
9. The Board was informed that effective February 15, 2010, Ms. Li-Jeen Broshko will replace Ms. Sandy Gill as Associate General Counsel and Associate University Secretary.
10. The Baord learned that ¶¡ÏãÔ°AV will receive a 75% partial rebate of the provincial portion of the Harmonized Sales Tax that takes effect on July 1, 2010.
11. The Board was informed that on January 28, 2010 The Vancouver Sun published a special supplement on Robert Lepage's The Blue Dragon, to be performed in the Milton and Fei Wong Experimental Theatre at the School for the Contemporary Arts, ¶¡ÏãÔ°AV Woodward's, from February 2 to 27, 2010.

CLOSED SESSION

A. Finance and Administration

1. The Board received fundraising progress reports for November and December 2009.
2. The Board received for information a Capital Projects and Planning Program Status Report.
    
3. The draft minutes of and report to the Investment Advisory Committee meeting of October 8, 2009 were received by the Board for information.
4. Other matters were discussed.

B. Academic Operations

1. Faculty Appointment

The following academic appointment was approved and has been accepted:

1.  
   1. Dr. Carolyn Sparrey, Assistant Professor, Engineering Science, 1 Feb 10 - 31 Aug 13  

2. Administrative Appointment

The following administrative appointment was appproved and has been accepted:

1. Dr. Paul Delany, re-appointed Chair, Political Science, 1 Sep 09 - 30 Apr 10 

3. Other

The Board approved:

1.  
   1. Professor Emerita status for Dr. Marilyn Gates, effective 1 Sep 09 
   2. A transfer from Economics to the Master of Public Policy Program,
      effective 4 Jan 09 
   3. A modified appointment in Economics from 1 May 10 - 30 Apr 11 

C. External Relations 

1. The Board heard an update on University Advancement activity.

2. The Board discussed strategies for the introduction of the incoming President.

3. The Board received for information an update on Government Relations activity for the period September to December 2009. 

4. Other matters were discussed.

D. Other 

1. The Board received for information the President's Activity Report for November and December 2009.
2. The Board heard a report from Audit Committee Chair, J. McPhee, on matters dealt with by the Committee at its meeting of December 1, 2009.
3. Other matters were discussed. 

CONFIDENTIAL SESSION

1. The Board re-elected Mr. Michael Francis Chair of the Board, and elected Mr. Bob Elton Deputy Chair of the Board, for a 12-month period effective January 29, 2010.

The next Board of Governors Meeting will be held at 8:00 a.m. on Thursday, March 25, 2010, in the Halpern Centre, Room 126, ¶¡ÏãÔ°AV Burnaby.