Sharing & Delegation
Learn about how you can delegate your account and share mail folders and calendars with your colleagues.
A guide to Sharing and Delegation
Need some guidance on whether to set up delegation or sharing permissions?
See the table below for common workflows and potential solutions.
| Scenario | Possible solution |
| I need to view a colleague's calendars to view the appointments within that calendar. |
Have your colleague share their calendar with you, giving you Full Details permission level. |
| I need to edit meetings/appointments on behalf of a colleague, but do not want to receive meeting invitations on their behalf. |
Have your colleague share their calendar with you, giving you Editor permission level. |
| I need to fully manage a colleague's calendar, including receiving meeting invitiations and responses on their behalf. |
Your colleague will need to share their calendar with you, providing you Delegate permission level. |
| My colleague and I both manage a mail folder that contains items pertinent to both of our work. |
The owner of this mail folder (the account the folder was originally created in) will need to share that mail folder with whoever requires access to it, and provide the appropriate permission level. |
| I need to be able to send email messages on behalf of a colleague's account. |
Your colleague will need to provide you delegate permissions to their email account. |
| I need to be able to send email messages as a colleague's account. |
A request to enable Send As permissions will need to be sent to the Exchange Administrators in IT Services by your department's technical support staff. |