Technical Appointments and Procedures
Date
October 1, 1996
Revision Date
Number
A 10.02
Revision No.
| Procedure for: | Tenure Track Appointments Appoint to University Chairs and Endowed University Professorships |
- The appointment letter shall be signed by the President and distributed as follows:
- When the signed appointment letter is returned by the appointee, the President's Office shall distribute the letter and attachments as follows: .
Vice-President, Academic original letter + completed forms Dean copy of letter Department Chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter - The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System.
- The yellow copy of the 間眅埶AVFA dues form shall be sent to 間眅埶AVFA by the Office of the Vice-President, Academic.
| Appointee - original + 1 copy of letter and enclosures listed below | |
| Vice-President, Academic | copy of letter |
| Dean | copy of letter |
| Department Chair | copy of letter |
| Payroll | copy of letter |
| Human Resources (Benefits) | copy of letter |
The appointment letter will enclose:
| TD 1 form | to be completed and returned |
| 間眅埶AVFA dues form | to be completed and returned |
| FPP 7 - Personal Data form | to be completed and returned |
A 10.01 Renewal, Tenure and Promotion
A 20.01 Faculty SalariesPolicy
A 21.01 Benefits
A 21.02 Relocation expenses (if required)
A 21.03 Mortgage Assistance (if required)
A 30.01 Faculty Responsibilities
A 30.02 Trimester Operation
A 30.03 Faculty Workload
A 30.04 Disclosure and Approval of Outside Activities
| Procedure for: | Appointment of Lecturers and Senior Lecturers Appointment of Laboratory Instructor |
- The appointment letter shall be signed by the President and distributed as follows:
Appointee original + 1 copy of letter + enclosures listed below Dean copy of letter Department Chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter
The appointment letter will enclose:
A 12.01 Lecturers and Senior Lecturers orTD 1 form to be completed and returned 間眅埶AVFA dues form to be completed and returned FPP 7 - Personal Data form to be completed and returned
A 12.02 Laboratory Instructors I and II
A 21.01 Benefits
A 21.02 Relocation expenses (if required)
A 21.03 Mortgage Assistance (if required)
A 30.01 Faculty Responsibilities - When the signed appointment letter is returned by the appointee, the Office of the Vice-President, Academic shall distribute the letter and attachments as follows:
Dean copy of letter Department Chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter. - The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System.
- The yellow copy of the 間眅埶AVFA dues form shall be sent to 間眅埶AVFA by the Office of the Vice-President, Academic.
| Procedure for: | Appointment of Visiting Faculty |
- The appointment letter shall be signed by the Dean and distributed as follows:
Appointee original + 1 copy of letter + enclosures listed below Vice-President, Academic copy of letter + recommendation for appointment form, back-up materials, appointee's CV Payroll copy of letter Human Resources (Benefits) copy of letter The appointment letter will enclose:
TD 1 form - to be completed and returned FPP 7 - Personal Data form - to be completed and returned A 12.04 Visiting Faculty A 21.01 Benefits A 21.02 Relocation expenses (if required) - When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter and attachments as follows:
Vice-President, Academic copy of letter + completed forms Department Chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter. - The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System.
| Procedure for: | Appointment of 1(B) Visiting Faculty |
- The orginal plus 1 copy of the appointment letter shall be sent to the appointee by the Dean.
- When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter as follows:
Vice-President, Academic copy of letter Department Chair copy of letter Registrar's Office copy of letter University Librarian copy of letter - The Office of the Dean shall be responsible for keeping a record of the appointments made as Visiting Faculty under section 1.(b).
| Procedure for: | Appointment for Limited Term Faculty |
- The appointment letter shall be signed by the Dean and distributed as follows:
Appointee original + 1 copy of letter + enclosures listed below Vice-President, Academic copy of letter + recommendation for appointment form, back-up materials, appointee's CV Payroll copy of letter Human Resources (Benefits) copy of letter The appointment letter will enclose:
A 12.05 Limited Term FacultyTD 1 form to be completed and returned 間眅埶AVFA dues form to be completed and returned FPP 7 - Personal Data form to be completed and returned
A 21.01 Benefits
A 21.02 Relocation expenses (if required)
A 30.01 Faculty Responsibilities - When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter and attachments as follows:
Vice-President, Academic copy of letter + completed forms Department Chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter. - The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System.
4. The yellow copy of the 間眅埶AVFA dues form shall be sent to 間眅埶AVFA by the Office of the Vice-President, Academic
| Procedure for: | Appointment of Sessional Lecturers II |
- The appointment form FPP 4b shall be completed by the Dean's Office.
- Copies 1 and 2 shall be sent to the appointee for signature. The appointee keeps copy 2.
- When the signed copy 1 of the appointment form is returned, the Dean's office shall distribute the form as follows:
Copy 1 remains in the Dean's Office
Copy 3 discarded
Copy 4 sent to Payroll
Copy 5 discarded
Copy 6 sent to Human Resources
Copy 7 sent to Department
| Procedure for: | Appointment of Sessional Instructors |
- The appointment form FPP 4b shall be completed by the Dean's Office.
- Copies 1 and 2 shall be sent to the appointee for signature, with the following:
TSSU Collective Agreement (if appointee is new) TSSU dues form to be completed and returned TD 1 to be completed and returned FPP 7 to be completed and returned - The appointee signs both copies; keeps Copy 2, and returns Copy 1 with the completed forms.
4. When the signed Copy 1 of the appointment form is returned, the Dean's office shall distribute the form as follows:
Copy 1 remains in the Dean's Office
Copy 3 sent to TSSU + last copy of completed dues form
Copy 4 sent to payroll + completed forms
Copy 5 discarded
Copy 6 sent to Human Resources
Copy 7 sent to Department
_______________________________________________________________________________________________________________________________________________________________________________________
| Procedure for: | Appointment of Teaching Assistants Appointment of Language Instructors and Continuing Language Instructors Appointment of Disc Supervisors, Tutors and Markers in TSSU |
- The appointment form FPP 4a shall be completed by the Dean's Office.
- Copies 1, 2 and 3 shall be sent to the appointee for signature, with the following:
TSSU Collective Agreement (if appointee is new) TSSU dues form to be completed and returned TD 1 to be completed and returned FPP 7 to be completed and returned - The appointee signs all three copies; keeps Copy 3, and returns Copies 1 and 2 with the completed forms.
- When the signed Copies 1 and 2 of the appointment form is returned, the Dean's office shall distribute the form as follows:
Copy 1 remains in the Dean's Office Copy 2 sent to TSSU + last copy of completed dues form Copy 4 sent to Payroll + completed forms Copy 5 discarded Copy 6 sent to Human Resources Copy 7 sent to Department
| Procedure for: | Appointment of Sessional Lecturer 1 Appointment of 間眅埶AV Faculty and Staff as Disc Supervisors, Tutors and Markers |
- The appointment form FPP 4a shall be completed by the Dean's Office.
- Copies 1 and 2 shall be sent to the appointee for signature.
- The appointee signs both copies; keeps Copy 2, and returns Copy 1.
- When the signed Copy 1 of the appointment form is returned, the Dean's office shall distribute the form as follows:
Copy 1 remains in the Dean's Office Copy 3 discarded Copy 4 sent to Payroll Copy 5 discarded Copy 6 sent to Human Resources Copy 7 sent to Department
| Procedure for: | Appointment of Associate Members Appointment of Adjunct Faculty |
- The appointment letter plus 1 copy shall be sent to the appointee by the Dean.
- When the signed appointment letter is returned by the appointee, the Dean's Office shall send a copy to the Department and Vice-President, Academic.
- The Dean's Office shall be responsible for keeping a record of the appointments made as Associate Member and Adjunct Faculty, and shall forward a summary list of the appointments made each semester to the Office of the Vice-President, Academic.
| Procedure for: | Appointment of University Research Associates |
- The appointment letter shall be signed by the Dean and distributed as follows:
Appointee original + 1 copy of letter + enclosures listed below Vice-President, Academic copy of letter + recommendation for appointment form, back-up materials, appointee's CV Payroll copy of letter Human Resources (Benefits) copy of letter The appointment letter will enclose:
TD 1 form to be completed and returned FPP 7 - Personal Data form to be completed and returned
R 50.01 University Research Associates
A 21.02 Benefits
A 21.02 Relocation expenses (if required)
- When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter and attachements as follows:
Vice-President, Academic copy of letter + completed form Department chair copy of letter Payroll copy of letter Human Resources (Benefits) copy of letter - The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System.
| Procedure for: | Appointment of Faculty Associates and Program Coordinators in the Faculty of Education |
- The appointment letter shall be signed by the Dean and distributed as follows:
Appointee original + 1 copy of letter + enclosures listed below Vice-President, Academic copy of letter + recommendation for appointment form, back-up materials, appointee's CV Payroll copy of letter Human Resources (Benefits) copy of letter
The appointment letter will enclose:
TD 1 form to be completed and returned FPP 7 Personal Data form to be completed and returned A 12.06 Faculty Associates and Program Coordinators in the Faculty of Education - When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter and attachments as follows:
Vice-President, Academic copy of letter + completed forms Human Resources (Benefits) copy of letter Payroll copy of letter
| Procedure for: | Post-Retirement Appointments |
- The original plus one copy of the appointment letter shall be sent to the appointee by the Dean, and the letter shall be copied to:
Vice-President, Academic
Department Chair
Payroll
Human Resources (Benefits)
- When the signed appointment letter is returned by the appointee, the Office of the Dean shall distribute the letter and attachments as follows:
- The Office of the Vice-President, Academic shall enter the employee's appointment data into the Academic Personnel System
| Vice-President, Academic | copy of letter + completed forms |
| Department Chair | copy of letter |
| Payroll | copy of letter |
| Human Resources (Benefits) | copy of letter |