2003-005
Research Ethics Board Taped Meetings
Research Ethics, Office of
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| Research Ethics Board Taped Meetings | Current month minutes approved + 1 month | Nil | Current month minutes approved + 1 month | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Records consist of standard audio cassette taped recordings of the Research Ethics Board's meetings. Records are created as an aid to the compilation, drafting and approval of the Board's minutes. They are destroyed 1 month after the minutes receive Board approval. These audio tapes are, therefore, transitory records. That is, they are records of temporary usefulness which are not an integral part of a record series; they are not regularly filed within the ORE's records classification system; and they are only required for a limited period of time for the preparation of an ongoing record (i.e. minutes). Transitory records are not required to meet statutory obligations or to sustain administrative or operational functions.
The approved minutes are the authoritative record documenting the decisions and deliberations of the REB. They are scheduled separately under RRSDA 2003-004, Research Ethics Board Minutes, Agendas and Supporting Papers. See also RRSDA 1999-061, Transitory Records.
These records are created, used, retained and managed in accordance with the following authorities:
Records are created as an aid to the compilation, drafting and approval of the Board's minutes. Records are transitory. That is, they are required for a limited period of time for the preparation of an ongoing record (i.e. REB minutes). Transitory records are not required to meet statutory obligations or to sustain administrative or operational functions.
Audio tapes are maintained by the ORE's Ethics Officer. S/he is responsible for destroying the tapes at the end of the recommended retention period (CM minutes approved + 1 month).
RRSDA is in force.
Approved by the University Archivist: 29 May 2003