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¶¡ÏãÔ°AV Records Retention Schedule and Disposal Authority (RRSDA)
Research Ethics Board Taped Meetings

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number

2003-005

Record series

Research Ethics Board Taped Meetings

Office of Primary Responsibility (OPR)

Research Ethics, Office of

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Research Ethics Board Taped Meetings Current month minutes approved + 1 month Nil Current month minutes approved + 1 month Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records consist of standard audio cassette taped recordings of the Research Ethics Board's meetings. Records are created as an aid to the compilation, drafting and approval of the Board's minutes. They are destroyed 1 month after the minutes receive Board approval. These audio tapes are, therefore, transitory records. That is, they are records of temporary usefulness which are not an integral part of a record series; they are not regularly filed within the ORE's records classification system; and they are only required for a limited period of time for the preparation of an ongoing record (i.e. minutes). Transitory records are not required to meet statutory obligations or to sustain administrative or operational functions.

The approved minutes are the authoritative record documenting the decisions and deliberations of the REB. They are scheduled separately under RRSDA 2003-004, Research Ethics Board Minutes, Agendas and Supporting Papers. See also RRSDA 1999-061, Transitory Records.

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

Retention rationale

Records are created as an aid to the compilation, drafting and approval of the Board's minutes. Records are transitory. That is, they are required for a limited period of time for the preparation of an ongoing record (i.e. REB minutes). Transitory records are not required to meet statutory obligations or to sustain administrative or operational functions.

Retention and filing guidelines

Audio tapes are maintained by the ORE's Ethics Officer. S/he is responsible for destroying the tapes at the end of the recommended retention period (CM minutes approved + 1 month).

Status

RRSDA is in force.

Approved by the University Archivist: 29 May 2003

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