1998-022
Harassment Complaint Resolution Audio and Audio-Visual Records
Human Rights Office
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| Harassment Resolution Office | CY complaint case closed + 1 year | Nil | CY complaint case closed + 1 year | Destruction |
| All other university departments | CY | Nil | CY | Transfer to Harassment Resolution Office |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Audio and audio-visual records relating to the harassment complaint resolution process.
Records include audio and audio-visual tapes and disks, or audio and audio-visual recordings stored on any other medium. This schedule covers both recordings made by Harassment Policy administrators in the course of the complaint resolution process (eg. hearings and interviews) or by any participant in the resolution process (including complainants, respondents, witnesses, representatives) and forwarded to an administrator of the Harassment Policy (eg. tape recordings of conversations forwarded to the Harassment Resolution Office).
These records are created, used, retained and managed in accordance with the following authorities:
Audio and audio-visual material will be removed from the case files in which they are originally filed.
RRSDA is in force.
Approved by the University Archivist: 17 Jul 1998