1997-056
Director of Human Resources Subject Files
Human Resources
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| Human Resources: | CY + 5 years | 5 years | CY + 10 years | Selective Retention by Archives |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Records created and used by the office of the Director of Human Resources and maintained separate from the Department's general files because of the more sensitive matters administered at the level of the Director.
Records include copies of outgoing correspondence, consultants' reports, correspondence with the president and vice-presidents.
These records are created, used, retained and managed in accordance with the following authorities:
At the end of the active retention period and before the records are transferred to the University Records Centre the following documents are culled and destroyed: chronological correspondence (flimsies); courtesy correspondence; copies of Senate and Board of Govenor committee minutes and summaries (unless annotated); copies of routine financial papers and other records retained by Financial Services; publications; bulletins and brochures; draft documents which were superseded by final versions (unless annotated with unique information); rough notes and working papers (unless particularly relevant to a decision document or policy).
RRSDA is in force.
Approved by the University Archivist: 15 Jan 1999