1997-017
Labour Relations Subject Files
Human Resources
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| Human Resources: | CY + 35 yrs | 15 yrs | CY + 50 yrs | Selective retention |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Series comprises files created by the Employee Relations program of Human Resources to support its work pertaining to labour relations and negotiations between the University and the unions and associations representing University employees.
Records include collective agreements, strike files, correspondence and memoranda, minutes of committee meetings, complaints, arbitrations, lists of representatives and arbitrators, interpretation files, certification files, and letters of agreement.
The files are arranged by a block numeric classification plan, broken down by bargaining group.
Note that following the conclusion of negotiations with each bargaining group, a copy of the original signed collective agreement will be sent to the Archives for off-site storage as a vital records copy. These records are scheduled separately under RRSDA 1998-036.
See also:
RRSDA 2010-005, Bargaining Unit Negotiations and Agreements
These records are created, used, retained and managed in accordance with the following authorities:
A total retention period of "CY + 50 years" is required for these records, as they retain on-going administrative value for understanding past practices, precedents, and policies and for interpreting language in agreements with bargaining units.
CALCULATING RETENTION PERIODS
CY = current year a labour relations subject file is closed.
WEEDING FILES
At the end of the active retention period and before the records are transferred to the University Records Centre the following documents are culled and destroyed: copies of obsolete legislation; multiple published copies of agreements; obsolete lists of union representatives and potential arbitrators; draft documents which were superseded by final versions (unless annotated with unique information); rough notes and working papers (unless particularly relevant to a decision document or policy).
RRSDA is in force.
Approved by the University Archivist: 14 Jan 1999
Last revised: 11 February. 2011