Directory of University Records
Model File Classification Plan
Equipment and Supplies
Records relating to the management of university and departmental equipment and supplies. By default, these records are scheduled under RRSDA 1999-005, General Administrative, Program and Subject Files. Exceptions are noted in brackets, with a link to the over-riding RRSDA. See scope notes for more detailed description.
- Equipment and Supplies (General)
- Policy, Procedures, Standards
- General
- Planning
- Reports and Statistics
- Special Projects
- Reference and Information Files
- Inventories
- Policy, Procedures, Standards
- General
- Inventory Files
- Audio-visual Equipment
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation
- Computers
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation - Hardware
- Warranties, Manuals and Documentation - Software
- Office Machines and Furniture
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation
- Special Items
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation
- Stationery
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation
- Surplus and Disposals
- Policy, Procedures, Standards
- General
- Surplus Files
- Disposal Files
- Telecommunications
- Policy, Procedures, Standards
- General
- Warranties, Manuals and Documentation
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Scope notes
- Equipment and Supplies (General)
- Use for records relating to departmental equipment and supplies in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policy, Procedures, Standards," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed. See How to Use the Model Classification Plan for more details regarding generic secondaries.
- Inventories
- Use for records relating to inventories of university or departmental equipment and supplies.
- Audio-visual Equipment, Computers, Office Machines and Furniture, Special Items, Stationery, Telecommunications
- Open a separate file for each item of equipment. Include purchase records (invoice, receipt), warranties, manuals, and repair records. File is S/O (superseded or obsolete) when the item is disposed of or surplussed. Destroy S/O files.
- Surplus and Disposals
- Use for records relating to equipment surplussing and disposal.
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Page created May 22, 2001