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Directory of University Records
Model File Classification Plan

Equipment and Supplies

Records relating to the management of university and departmental equipment and supplies. By default, these records are scheduled under RRSDA 1999-005, General Administrative, Program and Subject Files. Exceptions are noted in brackets, with a link to the over-riding RRSDA. See scope notes for more detailed description.

Equipment and Supplies (General)
Policy, Procedures, Standards
General
Planning
Reports and Statistics
Special Projects
Reference and Information Files
Inventories
Policy, Procedures, Standards
General
Inventory Files
Audio-visual Equipment
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation
Computers
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation - Hardware
Warranties, Manuals and Documentation - Software
Office Machines and Furniture
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation
Special Items
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation
Stationery
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation
Surplus and Disposals
Policy, Procedures, Standards
General
Surplus Files
Disposal Files
Telecommunications
Policy, Procedures, Standards
General
Warranties, Manuals and Documentation

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Scope notes

Equipment and Supplies (General)
Use for records relating to departmental equipment and supplies in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policy, Procedures, Standards," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed. See How to Use the Model Classification Plan for more details regarding generic secondaries.
Inventories
Use for records relating to inventories of university or departmental equipment and supplies.
Audio-visual Equipment, Computers, Office Machines and Furniture, Special Items, Stationery, Telecommunications
Open a separate file for each item of equipment. Include purchase records (invoice, receipt), warranties, manuals, and repair records. File is S/O (superseded or obsolete) when the item is disposed of or surplussed. Destroy S/O files.
Surplus and Disposals
Use for records relating to equipment surplussing and disposal.

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Page created May 22, 2001